An office move is a logistics project, not a bigger house move. The measure of success is simple: how many working hours your team loses. With a clear plan, that number can be close to zero.

Six weeks out: survey and floor plan

Produce a numbered floor plan of the new space with every desk position marked. Every crate, monitor and chair gets that number on its label. Crews then place items where they belong instead of stacking everything in a corridor.

Four weeks out: access and building rules

• Confirm goods-lift booking windows at both buildings.
• Check permitted working hours and out-of-hours access.
• Arrange loading bay or bay suspension where needed.
• Send insurance documents to both building managers.

Two weeks out: crates and comms

Deliver crates early so staff pack their own desks over several days rather than in a panic. Publish one internal timeline with a named contact per floor, and confirm what stays behind for disposal or clearance.

Move day: the running order

• Server and network kit shuts down last at the old site.
• Furniture and storage move first to clear space.
• IT is first to be reinstalled and tested at the new site.
• A supervisor stays on each site until the final sweep.

Most office downtime is caused by IT going back up late, not by furniture arriving late.

The morning after

Keep a short snagging window on the first working day for adjustments, spare crate collection and any dismantled items that need reassembly. Weekend and evening moves usually mean staff walk into a working office on Monday.